Job Summary


CHAPELWOOD UNITED METHODIST CHURCH
MINISTRY DESCRIPTION

 Ministry Assistant to Special Needs Ministries


FULL OR PART-TIME: PART-TIME (29 hours per week)
ACCOUNTABLE TO: Karen Enamorado
FEDERAL LABOR STANDARDS ACT STATUS: Non-Exempt 


WHO IS CHAPELWOOD?

Chapelwood United Methodist Church, founded in 1949, is a 6,500-plus-member church located in Houston, Texas. It is a “community of communities” with four campuses housing seven worship communities that host eleven weekly worship services, all serving with a common mission, vision, values, and disciple-making pathway.

MISSION, VISION, VALUES, AND DISCIPLE-MAKING PATHWAY

Our Mission (WHAT we do) is…
To make disciples of Jesus Christ for the transformation of the world (Mission of the UM Church) by embodying God’s grace as we receive it to those who need it (Mission of Chapelwood).

We fulfill this mission by being a “community of communities” of grace, which together pursue the following vision(where we discern Christ is calling us to GO)

By 2024, when Chapelwood turns 75 years old, we envision renewed life, growth, and vitality as we extend our unique grace-embodying ministry culture by…

  • Rejuvenating existing worship communities and starting new vital worship communities (Experience     grace in worship) 
  • which will raise up and equip maturing disciples (Grow in grace in groups and relationships) 
  • who act to improve lives in communities we serve by sharing our faith (Share grace in ministry).

While upholding the following TEN CORE VALUES (WHY we do what we do)... 

We describe a disciple as a person on a journey toward a deepening connection with God as revealed in Jesus Christ which makes a difference in how they are with God, others, self, and Creation.

  1. Establishing Unity: We Will Tap Into the Synergy of “Community of Communities” (John 17:20-23; Ephesians 4:1-3).
  2. Encouraging Diversity: We Will Live Into God’s Dream of a Diverse Kingdom (Genesis 1:24-25).
  3. Embodying Grace: “To embody God’s grace as we receive it those who need it.” (Ephesians 2:8-9; John 1:16).
  4. Providing a Discipleship Pathway: A Clear, Consistent, Simple and Measurable Grace-centered Pathway –> Experience – Grow – Share (Matthew 28:19-20; Mark 16:15; Luke 4:16-30, 24:47; John 20:23).
  5. Taking Risks: We Will Be Innovative, Adaptive, Energetic, Nimble, and Entrepreneurial (1 John 4:18).
  6. Becoming Faithful Stewards: We Recognize the Gift We’ve Been Given Isn’t Ours (Luke 12:48, Luke 16:1-2).
  7. Developing a Missional Heart: Focused, Relational, Strategic (Luke 4:18-19).
  8. Ministering to All Stages of Life: From Cradle to Grave (Mark 10:14; Psalm 71:9).
  9. Embracing a Sense of Urgency: We Will Not Be Complacent – Too Much Is At Stake (2 Chronicles 24:5; Psalm 119:60; Matthew 28:7; Luke 10:4).
  10. Becoming a Learning Congregation: We Learn…Through Success and Failure (Proverbs 1:5, 9:9; 1 Chronicles 12:32).

Our disciple-making pathway (HOW we make disciples) is to help all people …

 EXPERIENCE grace (in worship)
GROW in grace (in groups and relationships)
SHARE grace (in ministry) 

We call this disciple-making pathway “E-G-S” for short.

JOB SUMMARY

The Ministry Assistant to Special Needs Ministry is responsible for supporting the Director of the Ministry in various aspects, but not limited to: entering participant and volunteer names in ARENA, creating reports in ARENA, updating ministry web page, creating name tags, placing rosters in classes for Sunday mornings, Wednesday evenings, and other times when groups meet, schedule nurses for all meetings and events, obtain and distribute Walkie-Talkies for meetings and events, entering weekly attendance for all programs and events, set-up reservations in EMS and inspect all rooms to be sure set-ups are done correctly, attend weekly facilities meeting, create and maintain registrations in ServiceU and SignUp Genius, order supplies and office materials, create flyers in Canva and schedule items to print. This role also requires the ability to work with various computer software, understand the basics of working with people with disabilities and their families. Strong skills in computer software, personal interaction and working with an established community are essential.

 The Ministry Assistant will offer the best fit among our 3-C’s of hiring: Competence, Character, and Culture.


Education and Experience

  1. Training and/or experience in computer software.
  2. Willingness and demonstrated ability to learn new software programs, interact well with our established Special Needs community and the larger Chapelwood staff.
  3. Excellent Administrative skills
  4. Excellent organizational skills


Professional and Personal Growth

  1. Maintains physical, emotional, relational, and spiritual health
  2.  Pursues an intimate relationship with Jesus Christ

Competence

  1. Willingness and ability to adhere to Chapelwood’s “Staff Values Covenant” (expected behaviors) and “Staff Responsibilities Covenant” (core responsibilities).
  2. Able to work well with ministry director, other staff, families, and volunteers.
  3. A basic understanding of the special needs community.
  4. Exceptional interpersonal skills, with the ability to work with volunteer teams.
  5. Creative, “big picture” person who can keep track of the details of multiple projects simultaneously; experienced and disciplines in the development and implementation of strategic plans.
  6. Proven organizational skills, along with strong verbal and written communications skills; able to plan effectively, manage time, accomplish tasks, solve problems, address complex issues and follow projects through to timely completion with minimal direction.
  7. On a monthly basis, help update Special Needs ministry web page with the events for the month.
  8. On a weekly basis, check and record attendance information for Sunday, Wednesday, and other events.
  9. Enter members and volunteers into Arena.
  10. Proficient in use of church software and web services such as Word, Excel, EMS, ARENA, Basecamp, Canva, ServiceU, and willingness to learn new software.
  11. Develop and nurture relationships with Special Needs Ministry members, volunteers and other Chapelwood staff.
  12. Printing Special Needs Ministry materials when needed.
  13. Mailings for Special Needs Ministry.
  14. Making room request reservations for Special Needs Ministry events & maintaining calendar.
  15. Ordering general supplies for the Special Needs Ministry department; i.e. paper, name tags, folders, notebooks etc.
  16. Make rosters for all classes, programs, and events, print and laminate name tags, provide birthday lists.

Accountable to

Karen Enamorado - Director of Special Needs Ministry

Character

  1. Is a deeply committed Christian, who lives out his/her faith through actions and words.
  2. Has a passion to grow in faith and for others to know Christ.
  3. Is trustworthy, with the ability to create a safe place for others, and dependable.
  4. Is teachable.
  5. Is confident in beliefs and self.
  6. Discrete with members’ personal information.
  7. Faithful to show grace to those who receive and need it.
  8. Is a member of or is willing to become a member of Chapelwood United Methodist Church, or be supportive of the Wesleyan theological tradition.

Culture

  1. Enjoys working as a self-motivated member of a dynamic and fast-paced creative team, with the ability to adapt well and handle constant change and challenges.
  2. Is able to build strong relationships with others.
  3. Fulfills the expectations of the staff as outlined in the Chapelwood UMC “Staff Values Covenant” (expected behaviors) and the “Staff Responsibilities Covenant” (core responsibilities). This includes being able to demonstrate and communicate the vision of the church.
  4. Values empowering and then working alongside lay core teams.
Contact
If you think God might be calling you to this position, contact: